Crystal Lake Improvement Association (CLIA)

Board Meeting Minutes

Meeting Date/Time: Wednesday, February 3, 2021 at 7:00 pm

Meeting Location: Virtual Meeting Via Zoom

Meeting Attendees: Brian Carlson (Member)

Jeannine Currie (Member)

Jim Ford (Secretary)

Jay Jenkins (Vice President)

Keith Kaestner (Member)

Cheryl Leitschuh (Member)

Colleen Nagle (Member)

David (Dave) Smith (Treasurer)

Kathryn (Kate) Wells (President)

Meeting Minutes

• Kate called the meeting to order at 7:02 pm.
• Governance and External Relations
  • Secretary’s Report
    • Jim reviewed the Meeting Minutes from the January, 2021 meeting with the board members.
    • Motion was made to approve the Secretary’s Meeting Minutes, which was unanimously approved.
  • Treasurer’s Report
    • Dave sent the Treasurer’s Report to each board member prior to the meeting for review.
    • Motion was made to approve the Treasurer’s Report, which was unanimously approved.
  • Annual Mailing and Permit
    • To date, more than 70% of Crystal Lake households have paid their dues and signed the Algae Permit.
  • Weed Management Rebates
    • Due to the current balance in the CLIA account, the board decided not to issue weed management rebates in 2021.
      • Dave will create a slide for the CLIA Annual Meeting to cover the details of this decision.
  • Ward Updates
    • Cheryl will contact the new homeowner in her ward.
    • Kate provided an update on the Grace Methodist Church property development update.
  • New Board Member Recruitment
    • We have received one new board member application. Each board member was encouraged to identify and encourage others to apply for the CLIA board.
  • Annual Meeting Preparation
    • Jeannine will send new CLIA pictures to Jim.
    • Jim will update the Google Slides for the 2021 deck.
    • Jay will update the first 6 slides.
    • Kate will give an update on the state of the lake address.
    • Committee Slides
      • Dave will add Weed Rebate and New Ward System slides.
      • Committee members will update their slides.
      • Brian will create a slide covering the election results.
      • Jay will work with Darryl Jacabson to develop slides for a City of Burnsville update.
    • Cheryl will manage questions in the chat room of the virtual meeting.
    • Note that the Annual Meeting is only for paid CLIA members.
  • External Relations
    • Stormwater Improvement Hearing
      • Jay and Brian gave an update on the Stormwater Improvement Hearing.
        • The outflow structure on the West end of the lake by the boat launch is scheduled to be replaced. It will occur sometime after Labor Day. This will result in the reduction of the number of high water/no wake days.
• Communications Committee
  • New Board Member Voting System
    • Brian demonstrated the voting system with board members. Use of this system was approved by board members with the following feedback.
      • We will need to monitor to ensure that households do not submit more than one vote.
      • Crystal Lake households cannot vote if they did not pay their dues. Cheryl will work with Dave to ensure that the emails announcing the voting process only go to paid members.
      • Candidate pictures and descriptions will be posted on the CLIA website.
• CLIA Board Manual
  • Cheryl completed the first draft of the CLIA Board Manual. She will drop off a copy to each board member for review.
• Algae, Weeds and Aquatic Invasive Plants Committee
  • Keith talked to Lake Restoration and Lake Management about Crystal Lake Weed Management options. The pricing options for the two companies  are relatively equal. The committee selected Lake Management and will send the proposal to the Governance Committee for approval and signing.
  • Note that expenditures over $2,500 require board approval.
• Fish and Aquatic Invasive Animals Committee
  • Jim will contact Dakota County and Minnesota DNR to get updates on their fish stocking plans.
  • No other news until the Gill Net testing in Spring, 2021.
• Social Committee
  • No new updates for this month’s meeting.
• Electronic Dues Payment
  • A decision was made not to allow CLIA members to pay their dues electronically since that is the only payment transaction each year.
• Upcoming 7:00 pm Wednesday Virtual CLIA Board Meetings: 
  • Mar 3
  • Apr 7 → Annual Meeting
  • May 5 → Board Transition Meeting
    • Will include incoming, existing, and outgoing board members.
    • Prior to the June board meeting, have a conversation with your successor to train/transition your Committee or role.
• Motion to adjourn was made and unanimously approved at 8:48 pm.